Secretary

Current Secretary for District 11 is vacant – email

QUALIFICATIONS: The secretary should have a “reasonable period of sobriety,” which might mean two years in an area where A.A. is still young, four or five years in an older area. Some service in group or central office or general service is useful. So is some background in general office work — more and more, computer knowledge is helpful. An effective secretary needs to have a sense of order, and the ability to capture the essentials of what is happening at a meeting. The job is time-consuming and needs to be carried out on schedule, and the secretary needs to be sure that ample time is available. 

 DUTIES: The secretary records and distributes minutes of area meetings; keeps mailing lists up to date and sends out area mailings; sometimes the secretary is responsible for preparing lively bulletins that will encourage attendance at committee meetings and assemblies. The secretary is in a good position to act as liaison between officers and committee members.

As pertaining to District 11: 

  1. The District Secretary shall record the District 11 meeting minutes and distribute to the all parties within a reasonable time frame.
  2. The District Secretary shall endeavor to email a draft agenda to District 11 members within a reasonable time frame prior to the meeting to provide the opportunity to add items for discussion.
  3. The District Secretary shall issue a copy of the Structure and Operating Procedures to all new District 11 members.
  4. The District Secretary shall issue a contact list to the District indicating the names of the General Service Representatives, District Officers, and Sub-Representatives. This list should contain the person’s group, position, name, address, and telephone number and should be issued at the start of each term.
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